OFFICE MANAGEMENT SECRETARY II – 4 Positions
University of Dodoma (UDOM) is inviting applications from qualified candidates to fill four (4) positions for the post of Office Management Secretary II. The application period runs from 22 March 2026 to 04 April 2026.
The successful candidates will be responsible for providing administrative and secretarial support, ensuring smooth office operations, and handling confidential matters. The duties and responsibilities include:
- Handling confidential matters
- Coordinating office needs and requirements
- Receiving and distributing letters to respective officials
- Receiving and directing visitors
- Receiving telephone calls and taking messages
- Handling travel arrangements on duty for senior officers and other members of the unit/department
- Ensuring that copies of letters are properly filed
- Typing confidential letters, circulars, certificates, charts, and stencils
- Taking proper care of work facilities and equipment
- Ensuring that the respective office is punctually open
- Performing any other duties as may be assigned by the immediate supervisor
- A Diploma in Secretarial Studies with Shorthand (English) and “Hati Mkato” (Kiswahili) at a speed of 100 words per minute
- Computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution
- At least seven (7) years of working experience
- Must sit for and pass the Management Development Examination for Executive Assistants Stage I
A signed application letter should be written either in Swahili or English and addressed to:
Secretary
Presidents Office, Public Service Recruitment Secretariat
P.O. Box 2320
Mahakama Street, Tambukareli
Dodoma
Apply here:
